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Island Rec - San Juan Island Park & Recreation District

Minutes of the Board of Commissioners’ Meeting

May 18, 2006

Commissioner Cumming called the meeting to order at 5:34 pm on Thursday, May 18, 2006 in the Island Rec Office.  Commissioner Cumming, Ricks, Brown, Hahn and Zehner present.   Staff present, Director Kerr and Admin. Assistant Curtiss.  

1. Approval of the minutes of the previous meetings.  Commissioner Ricks moved for the approval of the minutes as presented.  Commissioner Zehner second.  Motion carried unanimously.      
2. Introduction of Visitors/Public Comment on Non-Agenda Items:  Commissioner Cumming welcomed Don Galt representing the Friday Harbor Athletic Association and Dez Bridgeman representing the Sailing Foundation.   
3. Correspondence:  Mr. Galt presented a number of documents relating to the development of a park and athletic fields at the Carter Street site.  Mr. Galt stated that all permits have been received.  Mr. Galt advised a one million dollar grant is being sought from the Confidence Foundation for the project.  Mr. Galt requested Island Rec prepare a letter addressed to the Friday Harbor Athletic Association, stating the Commission’s support for the project similar to the support expressed by Island Rec last fall, and specifically addressing items #3 and #4 contained in a letter from the Confidence Foundation.  Commissioner Ricks moved to authorize the Commission Chair  to draft a letter for the Board’s consideration at the June 1st meeting.  Commissioner Zehner second.  Discussion.  Motion carried unanimously. 
4. Approval of Payroll/Vouchers:  Director Kerr presented payroll and vouchers for approval.  Without objection, Commissioners approved the payroll and vouchers as presented. 
5. On-Going Business:
1. Lafarge Property Closing – Director Kerr advised she and Commissioners Cumming and Zehner, and Aliza Allen, attorney for Island Rec, met with County representatives today to discuss the finalization of the transfer of the Lafarge property to the County and subsequently a portion  to Island Rec.  Ms. Kerr advised the Commission of issues that may need a decision prior to the scheduled closing on June 30th.  Commissioner Ricks moved to authorize Commissioners Cumming and Zehner to act for the Commission in matters related to the Lafarge property.  Commissioner Brown second.  Discussion.  Motion carried unanimously.   The Commission agreed to convene the next regular meeting of the Commission at 5:30 PM on June 1st at the Lafarge property site. 
2. Children’s Festival – Director Kerr announced the Festival as a rousing success with an estimated attendance of 1000.  
6. New Business:
1.  April Financial Report:  Director Kerr presented the financial report through April 30th.    
2. Program Report – Director Kerr gave an update of current programs announcing Open Gym is about over until next fall and twelve softball teams have signed up so far.   
3. Triathlon – The Director reminded the Commissioners of the upcoming event and asked for volunteers to help.  Commission Ricks volunteered to provided EMS support; Commissioner Cumming volunteered to provide traffic control; Commissioner Zehner volunteered to manage the swim event; and, Commissioner Brown volunteered to be available as needed. 
4. Employee Hiring – Director Kerr advised a maintenance person has been hired.  The duties of the position will include park maintenance, field maintenance and office janitorial.   
5. Carter Street Athletic Field & Park Site – Commissioners discussed the development of a playground at the site.  Commissioner Ricks moved to renew the Commission’s efforts to develop a children’s park and actively begin the planning process and fund raising.  Commissioner Hahn second.  Discussion.  Motion carried unanimously. 
6. Summer Board Meeting Schedule – Director Kerr suggested canceling the second meeting in August as it conflicts with the County Fair.  No objection.  Commissioner Hahn advised he will be absent from the June 15th meeting.  Commissioner Brown advised she will be absent from the June 15th and August 3rd meetings.  Commissioner Ricks advised he also may be absent from some summer meetings. 
7. Commissioner Discussion Items.  None. 
8. Adjournment – Without objection, Commissioner Cumming adjourned the meeting at 7:19 pm. 

Patricia Curtiss

Administrative Assistant