Island Rec - San Juan Island Park &: Recreation District
Minutes of the Board of Commissioners' Meeting
February 16, 2006
Commissioner Cumming called the meeting to order at 5:36 pm on Thursday, February 16, 2006 at the Island Rec Office. Commissioners Cumming, Zehner, Ricks and Brown present. Commissioner Hahn absent. Staff present, Director Kerr and Admin. Assistant Curtiss.
1. Approval of the minutes of the previous meeting. Without objection, the minutes were approved as presented.
2. Introduction of Visitors/Public Comment on Non-Agenda Items: None.
3. Correspondence: None.
4. Approval of Payroll/Vouchers: Director Kerr presented vouchers for approval. Without objection, Commissioners approved vouchers as presented.
5. On-Going Business:
a. Island Rec Volunteer Recognition Event - Director Kerr briefed the Commission regarding plans for a volunteer recognition event. An ice cream social is tentatively scheduled for Thursday, April 20th at the Mullis Center. Ms. Kerr and the Commission discussed various tokens of appreciation for each volunteer. Commissioner Ricks stated he will secure a musical group to entertain at the event. The regular meeting scheduled for April 20th, 2006 will be canceled.
b. Internship - Director Kerr announced two applications have been received for the intern position. The applicants will be interviewed on February 25th.
c. Trails Committee Breakfast Report - The Director reported attendees discussed the results of the recent Trails Committee survey. The Committee anticipates releasing the results to the public in May. Ms. Kerr and others encouraged the Committee to publish paper maps of the various trails for locals and visitors. Commissioner Ricks suggested including a map and description of a trail in Island Rec's program guide and consider asking the Trails Committee to financially support the effort. Ms. Kerr will ask a representative from the Committee to attend the next meeting.
6. New Business:
a. SJC Parks (Trails Committee) Interlocal Agreement - Director Kerr presented the agreement for 2006 with a budget request of $4,500. Commissioner Ricks moved for the approval of the agreement as presented. Commissioner Brown second. Discussion. Motion carried unanimously.
b. January Financial Report 2006: Ms. Kerr presented the report for the month ending January 31, 2006.
c. Beginning Cash Balance for 2006 - Proposed Amendments to the 2006 Budget: The Director advised the Commission the Beginning Cash Balance for 2006 is anticipated to exceed the budgeted amount by approximately $24,719 while revenues are anticipated to be $4,209.00 less than budgeted. Ms. Kerr presented suggested amendments to the budgeted expenses. The Commission discussed the proposed amendments, concurring with the Director's proposal. A resolution formerly adopting the amendments will be presented for consideration at a future meeting. Commissioners discussed other items for consideration including maintenance at the Family Fairgrounds Park and consideration of hiring a part-time person to perform various maintenance.
d. End of Year Program Statistics for 2005 - postponed to next meeting.
6. Commissioner Discussion Items.
a. Commissioner Brown noted she will be absent from the March 16th meeting.
b. Director Kerr advised the Commission she will be on vacation from March 19th through April 4th.
7. Adjournment - Without objection, Commissioner Cumming adjourned the meeting at 7:15 pm.
Submitted by:
Patricia Curtiss
Administrative Assistant
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