Island Rec
San Juan Island Park & Recreation District
Minutes of the Board of Commissioners' Meeting
December 18, 2003
Commissioner Ralph Hahn called the meeting to order at 5:17 pm on Thursday, December 18, 2003 in the Island Rec Office. Commissioner Hahn, Crist and Marriner present. Commissioner Brown and Cumming absent. Staff present, Director Kerr and Admin. Assistant Curtiss.
1. Approval of the minutes of the previous meeting. Commissioner Hahn recommended approved the minutes of November 20, 2003 as presented. No objection.
2. Introduction of visitors/public comment on non-agenda items. None.
3. Correspondence: Commissioner Hahn presented a proposal made to the San Juan Island School District by Don Galt to lease the school owned Carter Street property to the Friday Harbor Athletic Club for the development of athletic fields.
4. Payroll and Vouchers: Without objection, Commissioners approved payroll and vouchers as presented.
5. Committee Reports:
a. Lafarge property acquisition: Commissioner Marriner spoke regarding the impact of the November community meeting and what the various agencies understood from the meeting. The County has been officially notified of Island Rec's intent to proceed with the acquisition and that the contingencies have been released.
The remaining environmental issues were discussed. Mr. Haff agreed to follow up with Lafarge regarding the leaking transformer, the drain in the storage shed, the area where there was a mobile asphalt plant, and the importation of off-site materials.
Also discussed was closing the transaction as soon as possible and get the property transferred to the County. A timely closing will affect the appraisal necessary for grant funds through IAC.
A draft survey has been received but did not yet contain the legal descriptions showing the road, which delineates the two properties, nor the road rights-of-way, nor the well easement. The survey did show a six-foot strip of land between Lafarge and the Terrace neighborhood. Commissioner Hahn stated it is the OPALCO easement.
Director Kerr spoke regarding the reclamation plan and that the design of the three plateaus in the bottom of the pit are different from the original plan; that the proposed plan may require additional engineering for development. Chris Aldrich suggested reviewing the reclamation plan and compare it to the development plan he previously submitted, estimating the cost to be about $500. Commissioners agreed to consider Mr. Aldrich's suggestion at a later date.
Commissioner Hahn spoke regarding a meeting with Mr. Tom Shultz of the WSU Extension Service, an Extension Service soils expert and an composting expert, specifically looking at the vegetation reclamation and what will and will not grow. Commissioner Hahn stated their opinion was that the area could be reclaimed to any level of vegetation desired. Commissioner Hahn also spoke of the possibility of partnerships with various groups to recycle material for the benefit of the re-vegetation.
b. Steering Committee: Director Kerr advised the committee is not planning to meet in January and suggested the future of the committee be discussed at the Commission retreat scheduled for January 31.
6. On-Going Business:
a. Family Park Playground Replacement Plan - Director Kerr reported she and Commissioner Brown are meeting to develop a more solid proposal that delineates all costs and develops a time line. Funding sources are being sought.
b. Winter Retreat Agenda - Director Kerr advised she will work with Commissioner Brown and the facilitator to develop an outline for the retreat. Commissioners agreed the agenda should include levy strategy, Lafarge Park strategy and Carter Street development.
7. New Business:
a. Winter/Spring Open Gym Season Pass Costs - postponed to next meeting.
b. Don Galt proposal to develop school owned property for athletic fields - Commissioner Hahn suggested he and Director Kerr meet with school district representatives to explore future field development opportunities.
c. Director's Salary Range - Commissioners discussed a salary adjustment for 2004 and recommended adopting a five year salary plan after the passage of the next levy. Commissioner Marriner moved to increase the director's salary by $1,000 for 2004 plus a cost of living adjustment. Commissioner Crist second. Discussion. Motion carried unanimously.
d. Cost of Living Adjustment - postponed to next meeting.
e. Wenatchee Youth Circus - postponed to next meeting.
8. Director's Report -
a. 2004 Budget allocation changes - Director Kerr advised the Commission that clerical corrections have been made to some budget line items with an adjustment to the park development fund to balance revenues and expenditures. No change was made to the expenditure or revenue totals.
b. Trails Committee Donations - Director Kerr advised that donations received for trail improvements are added to the trails expenditure line item with the budget to be amended at a later date accordingly.
9. Adjournment: Without objection, Commission Hahn adjourned the meeting at 6:03 PM.
Submitted by: Patricia Curtiss,
Administrative Assistant
| 
