San Juan Island Park & Recreation District
Minutes of the Board of Commissioners' Meeting
November 20th, 2003
Chairperson Hahn called this regular meeting of the San Juan Island Park & Recreation District to order at 5:05 pm on Thursday, November 20th, 2003 in the Island Rec Office. Commissioners Brown (5:07 to 5:30); Crist and Marriner were present. Commissioner Cumming was absent.
Staff present: Director Kerr and Admin. Assistant Swift Taylor.
1. Approval of the minutes of the previous meeting.
Minutes of Regular Meeting held November 6th were approved as presented.
2. Introduction of visitors/public comment on non-agenda items.
Mr. Scott Boye and Mr. John MacDougall attended part of the meeting.
3. Correspondence.
No new correspondence.
4. Payroll and Vouchers.
Without objection, Commissioners approved vouchers as presented.
5. Committee Reports
Lafarge Project Acquisition Management - Director Kerr attended a meeting last week and items discussed included the well. Lafarge has been asked to cut the top of the well down to ground level so that in the event of decommissioning there will be less area to fill. Current soil dumping was discussed - Lafarge is to look into the matter. Concerns listed in the Environmental Assessment Report were discussed. Paul Lowe from Lafarge stated they would address the problems. A copy of the Report was given to Lafarge.
The blue building on site has been offered to the County. If the County does not want it, it may be offered to Island Rec for a nominal figure.
Also discussed was an application by the County for a Waiver of Retroactivity - which requires an appraisal.
6. Visitors:
Mr Scott Boye discussed the recent failed levy. He suggested that the question of the gravel pit park had overwhelmed concerns regarding Island Rec's continued operating costs.
Mr. Boye also shared his opinions regarding the proposed reduction in funding for the High School Sailing Program. He felt confident that he personally would be able to raise funds through private donations to the Sailing Foundation which would cover the costs previously contributed by Island Rec, and said he would work on achieving this.
Commissioner Marriner suggested that should Mr. Boye's fundraising fail, Island Rec and the Sailing Foundation work on a transition period concerning phasing out funding for the program. Mr. Boye undertook to discuss funding with the Sailing Foundation. The Board discussed the matter further and Director Kerr suggested that a Board member talk with the Sailing Foundation.
Mr. John MacDougall discussed the levy and felt that voters were confused about how the funds would have been used. He felt that a better information package should accompany any future levy request.
7. Ongoing Business:
2004 budget
The 2004 Budget was reviewed and approved. Resolutions 03-02 Setting the Property Tax Levy for the year 2004, and 03-03 Adopting the 2004 Budget, were discussed and adopted as presented.
Family Park Replacement Plan
Director Kerr had discussed the matter with Commissioner Brown and requested estimated costs of replacement of the structure, new surfacing etc. and a draft a plan of action. It is hoped that the basis of a financial plan will be available in the near future. The matter will be further discussed at the next meeting.
Request for Levy in 2004 - to be discussed at next meeting.
8. New business.
School Fields
John MacDougall confirmed that The Catholic Church has notified the School District of their intent to sell the Hartman Field property. The School District has started a process of assessing whether it would be in their best interests to purchase it.
Winter Retreat
Director Kerr suggested a Board Retreat be held during the winter, as last year. The three major items for discussion are Levies, renovation of the Family Park, and Lafarge Park. The States Inn has again offered to host the meeting for a nominal fee. Board members were supportive of this plan and tentative dates of January 17th or 24th are to be confirmed.
9. There was no Director's Report.
10. The next regular Board Meeting is scheduled for December 4th, 2003.
It was noted that Commissioners Hahn and Cumming will be unable to attend the December 18th meeting.
The first scheduled meeting in January falls on January 1st, a holiday. It was suggested that January meeting date(s) be scheduled after selection of the Retreat date.
Adjournment:
Without objection, Chairperson Hahn adjourned the meeting at 6:45 pm.
Submitted by: Dodie Swift Taylor, Administrative Assistant
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