Island Rec
San Juan Island Park & Recreation District
Minutes of the Board of Commissioners' Meeting
November 4, 2004
Commissioner Denice Brown called the meeting to order at 5:15 pm on Thursday, November 4, 2004 in the Island Rec Office. Commissioners Brown, Hahn and Ricks present, Commissioner Cumming absent. One seat vacant. Staff present, Director Kerr and Admin. Assistant Curtiss.
1. Approval of the minutes of the previous meetings. Without objection, the minutes of October 21, 2004 were approved as presented.
2. Introduction of Visitor's/Public Comment on Non-Agenda Items: No visitors.
3. Correspondence:
(a) Letter from Don Galt expressing interest in serving on the Island Rec Board. Commissioners discussed the process for appointing applicants to fill the vacancy on the Board. Commissioners agreed Director Kerr will invite both candidates, Mr. Galt and Ms. Dernham, to attend the next meeting for an interview.
(b) Telephonic correspondence from Larry Soll: Commissioner Hahn advised the Board Mr. Soll called him regarding interest in a land exchange involving the Lafarge property, the Land Bank and the San Juan Island Community Home Trust. Mr. Hahn responded to Mr. Soll that use of the Lafarge property will be a community decision at some unknown future date.
4. Payroll and Vouchers: Without objection, Commissioners approved vouchers as presented.
5. On-Going Business:
a. Playground Renovation - Director Kerr advised demolition is underway. The new equipment is due on November 10th. Marking the footings for the new equipment is scheduled for November 13th, installation on the 20th and the concrete pour with placement of the surface material scheduled for the 22nd. Director Kerr recommended the Board consider the necessary signage and a grand opening event. Commissioner Brown will outline suggested rules and signage for the park.
b. Retreat - Commissioners discussed who will serve as chair for 2005. Commissioner Ricks, Brown and Hahn concurred Commissioner Ricks will serve as chair for 2005. Commissioner Brown and Ricks will work together on the strategy and location for the January retreat.
c. Open Board Position - see item #3(a).
d. Bus Insurance - Director Kerr advised the Board that insurance is not available to allow the use of the passenger bus by other entities. The bus can only be used for programs sponsored in whole or in part by Island Rec.
e. Inter-agency Agreement with the School District for facility use. Commissioner Hahn moved for the approval of the agreement as presented. Commissioner Ricks second. Discussion. Motion carried 3-0.
6. New Business:
a. Employee Compensation Plan and Salary Schedule - Commissioner Ricks moved for the approval of the Plan and Salary Schedule as presented. Commissioner Hahn second. Commissioners discussed the proposed wage rates and comparables at the County. Question on the motion carried 3-0.
b. Personnel Policy Amendments - Commissioner Ricks moved for the approval of the proposed amendments as presented. Commissioner Brown second. The Commissioners discussed the provision which allows the Director to accrue vacation and the importance of taking vacation days. Question on the motion carried 3-0.
c. Posting new position - Recreation Specialist. Director Kerr advised the Board that, with their concurrence, the position for Recreation Specialist will be advertised. Commissioners discussed the required qualifications and suggested additional and specific experience be required.
d. Board Chair Position - see item # 5 (b).
7. Adjournment - Without objection, Commissioner Brown adjourned the meeting at 6:50 PM.
Submitted by:
Patricia Curtiss
Administrative Assistant
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