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Island Rec
San Juan Island Park & Recreation District
Minutes of the Board of Commissioners' Meeting
October 21, 2004

Commissioner Denice Brown called the meeting to order at 5:15 pm on Thursday, October 21, 2004 in the Island Rec Office. Commissioners Brown, Cumming, Hahn and Ricks present. One seat vacant. Staff present, Director Kerr and Admin. Assistant Curtiss.

1. Approval of the minutes of the previous meetings. Without objection, the minutes of October 7, 2004 were approved as presented.

2. Introduction of Visitor's/Public Comment on Non-Agenda Items: (a) Dave Zeretzke, representing the Trails Committee, presented their budget request for 2005. Mr. Zeretzke explained the programs and projects planned by the Committee and justification for the request of $11,650, which includes funds budgeted but not expended in 2004. Commissioners agreed to consider the Trails Committee request.

3. Correspondence: (a) Budget Request from the Trails Committee - see item #2(a). (b) Interagency Agreement between San Juan Island Park & Rec and the San Juan Island School District. Commissioners agreed to consider the agreement at the next regular meeting of November 4, 2004.

4. Payroll and Vouchers: Without objection, Commissioners approved payroll and vouchers as presented.

5. On-Going Business:

1. Playground Renovation - Commissioner Brown advised that volunteers are needed for one day to assist in setting the sites for footings and a week later for two days to assist in the assembly of the equipment. Director Kerr and Commissioners discussed available dates coordinating with the estimated delivery date, tentatively scheduling the week-end of November 20th. Director Kerr told the Commission that two proposals have been received for the demolition and removal of the existing equipment and material. Commissioner Ricks moved to authorize Director Kerr to select and contract with the most cost effective and responsive proposer. Commissioner Cumming second. Discussion. Motion carried unanimously.
   
   
2. School District Field Development Discussion - Request for letter of support from Don Galt. Director Kerr advised the Commission that Mr. Galt has requested a letter of support for the proposed project. Commissioners agreed only to continue to participate in a process directed by the School District.
   
   
3. Fall Programs - Director Kerr briefed the Commission on the status of Fall Programs; that attendance at Volleyball and Family Open Gym has been good, but noting poor attendance at Women's Basketball which has been cancelled until further notice. Ms. Kerr advised Badminton, which meets on Monday and Friday has indicated their interest in another day each week. Ms. Kerr stated she is hesitant to grant Badminton the additional day as she would like to incorporate a teen program into the schedule. Commissioners agreed Badminton should not be asked to vacate their Friday evening slot. Ms. Kerr advised Hockey and Skate will start the first week in November and the Teen Halloween Party is slated for Sunday, October 31st.

6. New Business:

1. Prevention Coalition - Director Kerr announced the Prevention Coalition has received a $96,000 grant, $10,000 of which will possibly be made available to Island Rec for teen programs.
   
   
2. 2005 Budget - Commission Cumming advised Ms. Kerr to delete the $17,900 revenue from the County as it will not likely be allocated for Island Rec for FY 2005. Commissioners discussed both revenues and expenses as presented in the draft budget. Mr. Kerr suggested the focus of the annual Commission retreat be financial/budgetary issues. Commissioners agreed to hold a budget worksession at 5:15 pm on Wednesday, November 10th. Commissioners agreed to send a letter to the County Commissioners regarding the potential loss of the County contribution of $17,900, advising the dollars are critical to programs that are preventive in nature. Commission Chair Brown agreed to draft the letter and e-mail it to each Commissioner before posting it to the County Commissioners.
   
   
3. Skate Park Maintenance and Indoor Program - postponed until next regular meeting.
   
   
4. Open Board Position - Commissioners discussed Commission applicant Kathryn Dernham. Commissioner Hahn advised he will talk with Ms. Dernham regarding her interest in serving on the Commission prior to the next meeting.
   
   
5. Retreat - Ms. Kerr advised the retreat will be scheduled for January.

7. Adjournment - Without objection, Commissioner Brown adjourned the meeting at 7:28 PM.

Submitted by: Patricia Curtiss
Administrative Assistant