Island Rec - San Juan Island Park & Recreation District
Minutes of the Board of Commissioners' Meeting
Oct 7, 2004
Commissioner Denice Brown called the meeting to order at 5:15 PM on Thursday, October 07, 2004, in the Island Rec Office. Commissioners Brown, Cumming, Hahn, and Ricks present. Staff present, Director Kerr and substitute Admin. Assistant Barbara Jensen.
1. Approval of the minutes of the previous meetings. Without objection, the minutes of September 16, 2004 meeting were approved as presented.
2. Introduction of Visitor's/Public Comment on Non-Agenda Items:
a. Kathryn Dernham indicated her interest and qualifications in applying for the open Board position.
b. John Hart and Harvey Brown presented concept creating a boy's high school spring basketball team with administrative support from Island Recreation.
3. Correspondence: Commissioner Brown presented a letter from Kathryn Dernham indicating her interest in running for open Board position.
4. Payroll and Vouchers: Without objection, Commissioners approved payroll and vouchers as presented.
5. On-Going Business:
a. Playground Renovation - Ms Kerr reported that no bids have yet come in for excavation. Commissioner Hahn is working on building permit with Fred Schaller from Community Development and Planning and suggested it will only take a few weeks for permit approval. A letter will be sent requesting County Commissioners waive permit fee. November 20, is tentative installation day, footings being poured the previous week. Commissioner Ricks said he will work on getting old equipment removed. Ms. Kerr said a request was made by donors of memorial bench to take bench with them as they are moving off island.
b. School District Field Development Discussion - Ms. Kerr and Commissioner Ricks attended meeting with School Board. Commissioner Ricks said most were happy with plans. Commissioners discussed water issues, use of artificial turf for long term cost reduction and running of programs at fields.
c. Employment: Ms. Kerr reported that Rich Myers and Erin Wondergen have been hired for open gym staff with one position remaining to be filled. Angie Smith will be returning for open gym and at programs at the Fair Building.
d. Fall Programs: Ms. Kerr reported that there are programs every night of the week.. All have good attendance with the exception of women's basketball. Some season's passes sold, mostly for badminton. New badminton standards have arrived to replace old ones. The Teen Halloween party is October 31 and 45 volunteers are needed. Commissioner Brown expressed interest in volunteering. Roller hockey and open skate in the Fair grounds building will start in November. Netting is being placed over walls and ceiling to protect insulation. An $800 grant from the San Juan Island Community Foundation was given for hockey safety equipment.
6. New Business:
a. Spring Basketball League - John Hart and Harvey Brown asked for administrative support of a high school boy's spring basketball team. This would be a competitive league, playing teams from the mainland. Participants and parents would be responsible for covering all real costs associated with the program. For this team to be allowed use of the school gymnasiums it must be part of an organization that provides liability insurance. Commissioners asked that a formal proposal be presented for their consideration.
b. Request for Field Maintenance Fund: Ms. Kerr discussed lack of maintenance at elementary school fields in last few years. No funds from the school will be provided this year. A request of $5,000 was made for funds for dirt or sod and approved by the Board.
c. Open Board Position: Kathryn Dernham was present to discuss her letter of interest in position. Ms. Kerr said no other letters had been and a press release will be sent out announcing opening. Board would like position filled by November 4th or by the first meeting in November.
d. Executive Session, reference RCW 42.30.110: Called at 6:50 PM. Commissioners came out of executive session at 7:15. No action was taken.
7. Adjournment - Without objection, Commissioner Brown adjourned the meeting at 7:15 PM.
Submitted by:
Barbara Jensen
Substitute Administrative Assistant
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