Minutes of the Board of Commissioners' Meeting
August 5, 2004
Commissioner Denice Brown called the meeting to order at 5:15 pm on Thursday, August 5, 2004 in the Island Rec Office. Commissioner Brown, Cumming, Hahn and Ricks present. Commissioner Crist absent. Staff present, Director Kerr and Admin. Assistant Curtiss.
1. Approval of the minutes of the previous meetings. Commissioner Ricks moved for the approval of the minutes of July 15, 2004 as presented. Commissioner Cumming second. Motion carried unanimously.
2. Introduction of visitors/public comment on non-agenda items. None.
a.Correspondence: Commissioner Brown presented a letter from Debbie Fincher regarding safety issues at the Fairground Family Park. Commissioners discussed the feasibility of fencing around the park and installing a gate, which would be ADA accessible. Commissioner Ricks offered to discuss moving the parking area back from the park entrance with Fairgrounds maintenance personnel. Director Kerr will inspect the fence between the Skate Park and the Family Park and determine the necessary repairs. Commissioner Hahn moved to include with the overall project, the replacement of all the pea gravel under the various pieces of equipment with an engineered wood fiber material in an amount not to exceed $3,400. Commissioner Ricks second.
Discussion. Commissioner Ricks moved to amend the motion to authorize expenditure of $25,000 for capital costs to include the replacement of the central piece of play equipment and the replacement of the pea gravel with wood fiber material under the new equipment, the swings and the monkey bars. Commissioner Hahn second. Discussion. Question on the amendment carried unanimously. Question on the main motion as amended carried unanimously. Commission Chair Brown offered to respond to Ms. Fincher advising her of the Commission's intent.
b. Letter from Charles Zalmanek asking that badminton be expanded to three nights each week - to include Wednesday evenings. Director Kerr advised women's basketball replaced Wednesday night volleyball last winter and further advised that women's basketball has been scheduled for Wednesday night and advertised as such in the fall guide, noting if the program is not successful the schedule will be reassessed. Commissioners concurred to advise Mr. Zalmanek the request will be considered as scheduling for the winter and success of fall programs occurs along with other program demands.
c. Letter from Christine Miller, Fair Director, in appreciation of the repairs at the fair building. Director Kerr advised the Commission that thanks should be extended to Tony Fyrqvist, Mike Adams, Greg Earl and Jeff McDonald for their work repairing the insulation in the building.
3. Payroll and Vouchers: Without objection, Commissioners approved payroll and vouchers as presented.
4. On-Going Business:
a. Levy -
i. Question and Answer sheet - Director Kerr presented an updated Q & A sheet for the Commissions review and comment. Commissioners discussed at length the questions and answers on the information sheet and the best way to respond to the public. Commissioners agreed to revise the information sheet to specifically state what additional funds will be used for, that a ten percent reserve is a recommended operational practice, and that a four month operating reserve is necessary to carry Island Rec during non-revenue producing months. Commissioner's offered suggestions for clarifying the language of some sections.
ii. Public Relations/Fall Program Guide - Commissioners agreed the Q & A sheet should not be included in the Fall Guide.
iii. Playground Renovation - Commissioners agreed the proposed playground equipment should appear on the cover of the Fall Guide. Director Kerr reported repairs to the existing equipment were not possible consequently the slide has been removed.
iv. Egg Lake Dock - Director Kerr advised a sign stating the access at Egg Lake should be used at the user's risk has been installed. The work crew will inspect and determine repairs after fair week.
v. Summer Programs - Director Kerr reported the 8.8K Run is scheduled for the 21st. Commissioner Cumming will organize traffic control and volunteers are still needed. Director Kerr advised a participant was injured on the bike trip to Shaw Island but is recovering. The Skateboard Tournament went well with about eleven participants and lots of prizes.
5. New Business:
(a) Levy Booth - Commissioner Ricks asked for guidance regarding what can be
said while staffing the levy booth at the Fair. Commissioners agreed to use
the Q & A sheet and guidance may be offered at the upcoming rally.
6. Adjournment - Without objection, Commissioner Brown adjourned the meeting at 7:12 pm.
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