Minutes of July 15, 2004
Commissioner Denice Brown called the meeting to order at 5:15 pm on Thursday, July 15, 2004 in the Island Rec Office. Commissioner Brown, Cumming, Crist, Hahn and Ricks present. Staff present, Director Kerr and Admin. Assistant Curtiss.
1. Approval of the minutes of the previous meetings. Commissioner Ricks moved for the approval of the minutes of July 1, 2004 as presented. Commissioner Cumming second. Motion carried unanimously.
2. Introduction of visitors/public comment on non-agenda items. None.
3. Correspondence: Commissioner Brown presented a resolution from the Sailing Foundation supporting Island Rec's upcoming levy. Commissioners agreed to send the resolution to the local paper for publication.
4. Payroll and Vouchers: Without objection, Commissioners approved vouchers as presented.
5. On-Going Business:
a. Levy -
i. Director Kerr advised the Commission there is no voter pamphlet for the September primary election therefore no pro or con statement regarding the levy is needed.
ii. Educational Outreach - Commissioner Cumming reported on correspondence with Don Ragsdale regarding the Island Rec levy, part of the effort to meet with citizens who vocally opposed Island Rec's levy last fall and insuring they have correct information.
b. Wenatchee Youth Circus - Commissioner Crist reported a successful event with Island Rec proceeds of about $340. Commissioners agreed to consider whether to continue partnering with the circus early next year.
c. Summer Programs - Director Kerr updated the Commission on the progress of summer programs. Ms. Kerr advised approximately $9,000 in scholarships have been awarded this year for Camp Eagle Rock. Commissioners discussed fund raising opportunities which may be considered to offset the rising cost of scholarships. Ms. Kerr reported a great start to the Music on the Lawn series and a great week of soccer for 4 and 5 year olds.
d. Public Relations - Director Kerr reported she met with Jeff Vanderford of the local paper regarding the upcoming levy and also spoke at a recent Chamber of Commerce meeting. Articles in support of Island Rec are anticipated in future issues of The Journal.
e. Playground Renovations - Commissioner Brown presented a preliminary design for playground renovations at an estimated cost of $18,167 from Gametime, Inc. through US Communities. Commissioners agreed that volunteers and the work crew can accomplish demolition and site preparation and assembly with the assistance of a supervisor from the supplier. Commissioners discussed local support for the project and the formation of a group to raise funds for other playground improvements. Commissioners discussed the need for a project manager to oversee the construction aspects of the project. Commissioner Cumming moved to authorize Director Kerr to order the play equipment and proceed with arrangements to demolish and remove the existing play equipment, prepare the site and install the new play equipment. Commissioner Ricks second. Discussion. Motion carried unanimously. Commissioners discussed ideas for raising funds for the project.
f. Egg Lake Dock - Director Kerr reported a conversation with the State Dept. of Fish & Wildlife wherein the State determined emergency repairs should be made and approved Island Rec to provide the repairs. Commissioners agreed the work crew should evaluate the dock and make recommendations for repair. Ms. Kerr advised the State is considering a joint maintenance agreement with Island Rec for the facility. Commissioner Ricks recommended Director Kerr contact John Shannon at the County to advise him of the repair project.
6. New Business:
a. Fall Program Guide - Director Kerr announced the Fall Program Guide will be out on September 3rd. The back page of the guide will be devoted to voter information.
b. Purchasing Guidelines - Director Kerr reported on research relating to procurement regulations, advising she is awaiting information from the County regarding purchasing guidelines.
c. Personnel - Ms. Kerr advised the Commission she will be exploring the feasibility of again filling the Recreational Specialist position vacated last August.
7. Adjournment - Without objection, Commissioner Brown adjourned the meeting at 7:00 pm.
Submitted by:
Patricia Curtiss
Administrative Assistant
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