Island Rec
San Juan Island Park & Recreation District
Minutes of the Board of Commissioners' Meeting
July 7, 2005
Commissioner Ricks called the meeting to order at 5:35 pm on Thursday, July 7, 2005 in the Island Rec Office. Commissioner Ricks, Dernham, Cumming and Brown present. Commissioner Hahn arrived at 5:40 pm. Staff present, Director Kerr and Admin. Assistant Curtiss.
1. Approval of the minutes of the previous meeting. Commissioner Cumming moved for the approval of the minutes as presented. Commissioner Dernham second. Motion carried unanimously.
2. Introduction of Visitors/Public Comment on Non-Agenda Items: Maggie Danley and Scott Zehner were present to express their interest in serving on the Commission.
3. Correspondence:
(a) Commissioner Ricks presented a letter from Bob Mancuso, Vice Chair of the School Board requesting a meeting regarding development of athletic fields and Commissioner Ricks response that the requested time and date conflicts with the regular board meeting.
(b) Use of Island Rec Equipment - Director Kerr requested Commission direction regarding the public use of Island Rec equipment. The Commission discussed the matter and directed Ms. Kerr to create a policy allowing use of equipment for a donation for the Commission's consideration.
4. Approval of Payroll/Vouchers: Director Kerr presented vouchers for approval. Without objection, Commissioners approved vouchers as presented.
5. On-Going Business:
a. School Fields Development Update - Director Kerr advised that it is her understanding that the project is on hold pending approval of the Conditional Use Permit by the Town Council.
b. Request for financial assistance from school for watering fields - Director Kerr advised she spoke with Scott Bell regarding the school's water conservation practices. Mr. Bell advised that elementary school fields are on a timer and watered at night. Mr. Bell further advised Little League and Tiger Football have agreed to contribute $2,250 towards irrigation of the elementary school fields. Commissioners discussed the request for funding. No action taken.
6. New Business:
a. Board Applicants - Maggie Danley and Scott Zehner introduced themselves and spoke regarding their interest in serving on the Commission.
b. Triathlon Report - Director Kerr reported a successful event with seventy participants and increased revenues from last year.
c. Summer Programs Report - Director Kerr reported Camp Eagle Rock is full and running well; the 8.8K Run is scheduled for August 20th; Commissioner Brown will be leading the Mariners trip.
d. Sailing - Director Kerr advised the Commission of an incident at the laser sail class. Ms. Kerr reported the Sailing Founding has met and made several recommendations to improve safety. Direction Kerr advised an additional instructor will be added for the next laser class. The Sailing Foundation requested Commission participation in reviewing the sailing programs at the end of the 2005 season. The Foundation also advised Ms. Kerr that the boat rental fee will be increasing next season.
e. Recreation Specialist Report - Ms. Kerr reported the Rec X program, led by Corelia Peacock, is running smoothly. Director Kerr summarized a report from Corelia resulting from a survey of middle school students at the end of the school year. A meeting with representatives of the Presbyterian Church is scheduled to discuss after school programs at the Kids Club.
f. Resolution No. 05-3 re: Changing the regular meeting time from 5 pm to 5:30 pm. Commissioner Hahn moved for the approval of Resolution No. 05-3. Commissioner Cumming second. Motion carried unanimously.
7. Commission Discussion Items:
(a) Director Kerr advised a Public Hearing will be held in conjunction with the next regular meeting to consider amendments to the budget.
(b) Commissioner Hahn asked if there was a time limit on the Memorandum of Understanding with the County regarding the acquisition of the gravel pit. Ms. Kerr responded Island Rec's interest follows the County Purchase and Sale Agreement through the process.
8. Request for Executive Session re: RCW 42.30.110 (h) To evaluate the qualifications of a candidate for appointment to elective office. Commissioner Ricks adjourned the regular meeting into executive session at 7:10 pm. Reconvened into regular session at 7:24 pm. Commissioner Hahn moved to appoint Scott Zehner to fill the vacancy created by the pending resignation of Kathryn Dernham. Commissioner Brown second. Motion carried unanimously.
9. Adjournment - Without objection, Commissioner Ricks adjourned the meeting at 7:26 pm.
Submitted by:
Patricia Curtiss
Administrative Assistant
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