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Island Rec - San Juan Island Park & Recreation District Minutes of the Board of Commissioners' Meeting May 20, 2004

Commissioner Denice Brown called the meeting to order at 5:17 pm on Thursday, May 20, 2004 in the Island Rec Office. Commissioner Brown, Crist and Ricks present. Commissioners Hahn and Cumming absent. Staff present, Director Kerr and Admin. Assistant Curtiss.

1. Approval of the Minutes: Commissioner Ricks moved for the approval of the minutes of May 6, 2004 as presented. Commissioner Crist second. Motion carried 3-0.

2. Commissioner Brown administered the Oath of Office to Commissioner Ricks.

3. Introduction of visitors/public comment on non-agenda items. None.

4. Correspondence: Commissioners acknowledged a letter from Nina LeBaron regarding vacation of rights-of-way for development, noting the Town of Friday Harbor has taken action to deny the request for vacation.

5. Payroll and Vouchers: Without objection, Commissioners approved vouchers and payroll as presented.

Commissioner Cumming arrived at 5:27 PM 6. Committee Reports: None.

7. On-Going Business:

a. Levy - the next levy committee meeting is scheduled for Monday, May 24th at 5:15 pm. Commissioners discussed their perception of community support for the levy and the lingering connection to the Lafarge/gravel pit issue.

b. Triathlon - Director Kerr briefed the Commission on the progress of the event, noting Commissioner Ricks will insure EMT's will be at the event.

c. Camp Eagle Rock - Ms. Kerr stated preparations are moving forward, applications are coming in and two more counselors are needed to complete the staff. .

d. Public Relations - No report.

8. New Business:

a. Inter-local Agreement with the School District - Director Kerr summarized the terms of the agreement and described the success of the program over the last year. Ms. Kerr spoke regarding her desire to expand programs to include participants, particularly middle school age children. Ms. Kerr stated no changes have been made to the historical use during the last year and doesn't plan to make any changes in the programming until after the levy election. Ms. Kerr advised the Commission that Rod Turnbull of the school district has asked consideration of allowing private use of facility. Ms. Kerr advised one activity was added, Women's Basketball which was successful for a short season. Ms. Kerr spoke regarding the possibility of allowing the Badminton Program to supervise itself with a volunteer. Ms. Kerr advised the agreement will be presented to the Commission for signature at a later date.

b. Marathon - Skateboard Tournament - CATS is sponsoring a two day event and is considering offering a skateboard tournament to participants. Ms. Kerr asked for Commission direction regarding Island Rec's liability for use of the facility. The Commission concurred to request a Certificate of Insurance from CATS with both Island Rec and the Fair Board listed as additional insureds.

c. WGEP - Policy Year 2005 Outlook - Director Kerr advised premiums are anticipated to increase 10%.

d. Interlocal Agreement with the County - Director Kerr presented the agreement for signature. The agreement provides Island Rec with $17,900. Commissioner Cumming moved to accept and sign the agreement as presented. Commissioner Ricks second. Motion carried unanimously.

9. Adjournment: Without objection, Commissioner Brown adjourned the meeting at 6:17 PM.

Submitted by: Patricia Curtiss Administrative Assistant