Island Rec - San Juan Island Park & Recreation District
Minutes of the Board of Commissioners' Meeting
April 15, 2004
Commissioner Denice Brown called the meeting to order at 5:00 pm on Thursday, April 15, 2004 in the Island Rec Office. Commissioner Brown, Hahn, Crist and Cumming present. Commissioners Marriner absent. Staff present, Director Kerr and Admin. Assistant Curtiss.
1. Approval of the minutes of the previous meetings. Without objection, the minutes of April 1, 2004 were approved as presented.
2. Introduction of visitors/public comment on non-agenda items. Jim Ricks stated his interest in serving on the Commission.
3. Correspondence: The Commission acknowledged a letter of resignation from Alan Marriner, effective immediately.
4. Payroll and Vouchers: Without objection, Commissioners approved vouchers as presented.
5. Committee Reports: None.
6. On-Going Business:
a. Levy -
i. Fair Booth - Director Kerr asked the Commission to consider if the booth should be general information regarding Island Rec or a levy information booth. Commissioners agreed to consider the question in the future.
ii. Information mailing - Director Kerr asked the Commission to consider an information mailing prior to the September election and if the mailing should be information regarding Island Rec or regarding the levy.
b. Family Park Playground Replacement Plan
i. Director Kerr advised the Commission that no response regarding the grant request from the Confidence Foundation has been received.
ii. Commission Chair Brown stated the equipment supplier has been unresponsive and a new supplier may be sought.
iii. Director Kerr presented a draft Request for Proposals for the removal and disposal of the existing equipment. Commissioners agreed a simple liability waiver from the successful contractor was sufficient protection for Island Rec.
c. Children's Festival - Director Kerr updated the Commission on the progress of the festival. Commissioner Hahn and Cumming confirmed they will direct parking and Commissioners Crist and Brown agreed to volunteer at the information table.
d. Triathlon - Director Kerr briefed the Commission on the progress of race preparations. A meeting was held with the race manager and race directors advising that Dave Pretz will direct the run portion, Gordy Waite will direct the swim portion and Dennis Schaffer will director the Splash, Pedal and Dash. Todd Roberts will hopefully direct the bicycle portion of the race. Commissioner Hahn volunteered to supervise the water tables and Commissioner Cumming will supervise route security.
e. Hockey Program at the Fair Building
i. Repair of insulation- Director Kerr advised the Commission she recently met with the Fair Director and Board members and found them more receptive to suggested repairs to the insulation. Ms. Kerr presented a product for the repair of the insulation and advised Jeff McDonald will take the lead in the repair work.
ii. Protection from future damage - Director Kerr presented a netting product designed to protect the insulation from future damage from flying hockey pucks. The Commissioners concurred to proceed with the repair of the insulation at this time. If the facility is available for skate programs in the fall, consideration will be given to installing the netting product.
iii. Director Kerr advised the Fair Board would like to refinish the floor estimated between $16, & $18,000. The Fair Board has asked if Island Rec will participate in cost. Commissioners agreed that Island Rec cannot commit to participation until the results of the levy election are known.
f. Open Board Position - Jim Ricks expressed his interest in serving on the Commission and will submit a letter of interest tomorrow. Commissioners agreed to place the appointment of a new commission on the next agenda.
g. Public Relations - Director Kerr brought to the Commission's attention acknowledgment of Island Rec's support of swim lessons in the Fitness Club newsletter.
h. Camp Eagle Rock - Ms. Kerr announced Dona Reba has been hired as director of Camp Eagle Rock. Positions are open for Assistant Directors and Counselors.
i. Carter Street Property - Commissioner Cumming briefed the Commission on a recent meeting with Don Galt, John Linde, Michael Soltman and Director Kerr to discuss the feasibility of developing athletic fields on property currently owned by Mr. Galt. Future ownership of the fields and infrastructure requirements were discussed. The Commission concurred to continue talking with Mr. Galt regarding development of fields however, the Commission's focus at this time must be directed towards passage of the levy.
j. Egg Lake Dock Repair - Director Kerr advised she has been in contact with State Fish & Wildlife representatives regarding the condition of facilities at Egg Lake. Upon Fish & Wildlife's inspection of the facility and determination of the extent of needed repairs, Ms. Kerr will report back to the Commission
7. New Business:
a. Summer Programs - Director Kerr advised the Summer Program Guide will be out the last week in April.
b. Open Gym and Hockey/Skate Cost Analysis - The Director presented a cost analysis of these programs for the Commission's information. Commissioner Hahn suggested adding the average attendance per session to present a more accurate comparison between programs.
8. San Juan County Survey and Plans Report - Commissioner Hahn briefed the Commission regarding the report which identified bike and walking trails as desired by the citizens and identified athletic fields as a need.
9. Adjournment: Without objection, Commission Brown adjourned the meeting at 6:28 PM.
Submitted by:
Patricia Curtiss
Administrative Assistant
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