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Island Rec - San Juan Island Park & Recreation District Minutes of the Board of Commissioners' Meeting April 1, 2004

Commissioner Denice Brown called the meeting to order at 5:00 pm on Thursday, April 1, 2004 in the Island Rec Office. Commissioner Brown, Hahn and Cumming present. Commissioners Crist and Marriner absent. Staff present, Director Kerr and Admin. Assistant Curtiss.

1. Approval of the minutes of the previous meetings. Without objection, the minutes of March 18, 2004 were approved as presented. 2. Introduction of visitors/public comment on non-agenda items. Jim Ricks was introduced, expressing interest in serving on the Commission.

3. Correspondence: None.

4. Payroll and Vouchers: Without objection, Commissioners approved vouchers as presented.

5. Committee Reports: None.

6. On-Going Business:

a. Levy - The Levy Committee will next meet at 5:15 pm on Thursday, April 8th. Commissioners agreed upon language to respond to questions regarding Lafarge land acquisition, to read: Island Rec will accept the gift of the property when it is made, to hold in the public trust until such time as it can be developed. Commissioner Hahn presented a draft of questions and answers to educate the voter for the upcoming levy election. Commissioners discussed the questions and answers in detail and agreed upon revisions.

b. Family Park Playground Replacement Plan - Director Kerr advised the Commission that the application for funds from the Confidence Foundation has been re-submitted. The Director anticipates a response by mid-April.

c. Children's Festival - Director Kerr advised the Commission the date of the Festival is May 1, that the posters are ready for distribution and that a work crew from the Sheriff's Department will be available to assist.

d. Triathlon - Director Kerr advised the Commission that preparations are underway and that the Soroptimists, who have joined as a sponsor of the event, are currently soliciting sponsorships from the community. e. Hockey Program at the Fair Building - The Director advised that Hockey volunteers are making some repairs to the insulation in the building and exploring materials that may protect the insulation in the future. The next meeting with Fair representatives is scheduled for Monday, April 5th at which time proposals for repairs to the building will be presented.

f. Open Board Position - Ms. Kerr stated that Mr. Marriner has not yet submitted a letter of resignation. The Commission acknowledged Mr. Jim Ricks and his interest in serving on the Commission.

g. Public Relations - Director Kerr briefed the Commission regarding an invitation to join the San Juan Island Visitor's Association. Commissioners discussed if membership in the organization was appropriate, use of Island Rec programs by visitors, and the potential of access to hotel/motel tax dollars. Commissioners agreed membership by Island Rec may not be appropriate, as the primary focus of Island Rec is to serve the residents of San Juan Island, not visitors.

7. New Business:

a. 4th of July Parade Organizer - Director Kerr suggested former board members be asked to walk together in the parade, perhaps with a banner, celebrating the 20th anniversary. Ms. Kerr asked for suggestions of a volunteer to coordinate the effort. Commissioners asked the item be brought back to the board at a future meeting.

b. Town of Friday Harbor Vacation Application #18 - Director Kerr presented a street right-of-way vacation application from Tukang, Enterprises, LLC requesting the Town of Friday Harbor vacate a portion of Front Street and a portion of West Street for development which may negatively affect existing view corridors. Ms. Kerr stated she brought the application before the Commission because Island Rec's Mission Statement states, in part, Acquiring, maintaining, preserving and protecting the recreational resources of San Juan Island including, but not limited to, public parks, playgrounds, athletic fields, trails and open spaces. Commissioner Cumming moved that Island Rec concur with the Town of Friday Harbor staff recommendation that the subject property remain public right of way. Commissioner Brown second. The Commission debated at length if it was appropriate for Island Rec to comment and discussed the merits of the vacation. Question called, Commissioners Cumming and Brown aye. Commissioner Hahn no. Motion carried 2 to 1. Commissioners agreed it is the policy of Island Rec that a majority of the members present at a meeting be sufficient to carry a motion.

c. Camp Eagle Rock - Director Kerr notified the Commission that Dawn Nivinski has resigned from her position as Director of Camp Eagle Rock. Ms. Kerr advised she will be interviewing candidates for the position. Commissioner Brown, without objection, recessed into executive session at 6:40 PM. The Commission reconvened into regular session at 6:45 PM.

8. Director's Report - Director Kerr briefed the Commissioner regarding deterioration of the concrete ramp at Egg Lake. Ms. Kerr will research the ownership of the facility and remedies for repair reporting back to the Commission at a future meeting.

9. Adjournment: Without objection, Commission Brown adjourned the meeting at 6:46 PM.

Submitted by: Patricia Curtiss Administrative Assistant