Island Rec - San Juan Island Park & Recreation District
Minutes of the Board of Commissioners' Meeting
March 18, 2004
Commissioner Denice Brown called the meeting to order at 5:00 pm on Thursday, March 18, 2004 in the Island Rec Office. Commissioner Brown, Crist, and Cumming present. Commissioners Hahn and Marriner absent. Staff present, Director Kerr and Admin. Assistant Curtiss.
1. Approval of the minutes of the previous meetings. Without objection, the minutes of March 4, 2004 were approved as presented.
2. Introduction of visitors/public comment on non-agenda items. None.
3. Correspondence: Letter from Charles Zalmanek re: Badminton. Commissioner Kerr reviewed the letter from Mr. Zalmanek and advised the Board a meeting addressing his concerns was held on March 9th. Ms. Kerr reported Mr. Zalmanek seemed satisfied with the solutions offered and will continue to communicate concerns to the Director.
4. Payroll and Vouchers: Without objection, Commissioners approved vouchers and payroll as presented.
5. Committee Reports:
a. Lafarge property acquisition: Director Kerr advised the Commission that she is monitoring the time frame for the scheduled closing date for the sale of the Lafarge property to insure the protection of Island Rec's interests.
6. On-Going Business:
a. Levy - Commissioner Crist reported 144 letters soliciting funds for the levy campaign have been sent out. Commissioners discussed potential opposition to the levy from members of the community.
b. Family Park Playground Replacement Plan - Director Kerr advised the Commission that the application for funds from the Confidence Foundation has been revised to reflect matching funds, both in-kind and real dollars from Island Rec, at their request. Director Kerr advised the Commission the Foundation does not make contributions to taxing districts; consequently some process needs to be devised to accommodate the Foundation. Director Kerr reported different avenues are being explored that may resolve the issue including forming a separate 501(c)(3) non-profit group or utilizing the County's policy that provides for acceptance of charitable donations. The Commissioner agreed that adopting a policy for Island Rec to accept charitable donations may be appropriate. Without objection, a policy authorizing the acceptance of charitable funds was adopted stating that capital projects have historically been accomplished through grant and/or foundation dollars due to Island Rec's limited ability to generate sufficient dollars through the levy process for special or capital projects. Commissioners discussed the process and options for demolition and removal of the existing playground equipment.
c. Children's Festival - Director Kerr advised the Commission the date of the Festival is May 1. The committee is actively preparing for the event.
d. Little League Field Request/Field Maintenance - Director Kerr advised she met with school representative Scott Bell regarding the fields. Mr. Bell advised the fields are satisfactory for this season and anticipates resurfacing next fall. Commissioner Crist stated the Little League intends to proceed with upgrades to the third field and financial assistance from Island Rec will be appreciated. Commissioners agreed to suggest Little League proceed with improvements as they see fit on the third field and Island Rec will participate in the cost of such improvements in the fall if funds are available.
e. Triathlon - Director Kerr advised the Commission that the Triathlon will happen and that Blanche Bybee as agreed to be race manager.
f. Hockey Program at Fair Building - Director Kerr briefed the Commission regarding a recent meeting with Fair Manager Christine Miller, Fair Board member Brad Fincher, Director Kerr and representatives of the hockey program at which concerns regarding the building were discussed and solutions sought to satisfy the Fair Manager and Board. At the meeting, Ms. Miller advised that the Fair Board considered a motion to disallow hockey in the Fair building after the 2004 season. The Fair Board minutes are unclear if the motion to disallow hockey was passed or if the motion is still under consideration. Director Kerr advised another meeting is scheduled for the first week in April.
7. New Business:
a. Director Kerr advised the Commission that information packets are available for citizens interested in serving on the Board.
b. Commissioner Crist advised she will be absent from the next meeting.
8. Adjournment: Without objection, Commission Brown adjourned the meeting at 6:30 PM.
Submitted by: Patricia Curtiss
Administrative Assistant
| 
