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Island Rec
San Juan Island Park & Recreation District

Minutes of the Board of Commissioners' Meeting
March 17, 2005

Commissioner Ricks called the meeting to order at 5:00 pm on Thursday, March 17, 2005 in the Island Rec Office. Commissioner Ricks, Dernham, Cumming and Hahn present. Commissioner Brown arrived at 5:20 pm. Staff present, Director Kerr and Admin. Assistant Curtiss.

  1. Approval of the minutes of the previous meetings. Commissioner Hahn recommended amending item #5 (b) noting the Commission is willing to consider actual costs above the $3,200 already paid for maintenance items. All concurred with the proposed amendment. Commissioner Cumming moved for the approval of the minutes as amended. Commissioner Dernham second. Motion carried unanimously.

  2. Public Hearing re: Proposed amendment to the 2005 Budget. Commissioner Ricks opened the Public Hearing at 5:10 pm. No public comment was offered. Public Hearing closed at 5:10 pm.

  3. Introduction of Visitors/Public Comment on Non-Agenda Items: None.

  4. Correspondence: None.

  5. Approval of Payroll/Vouchers: Director Kerr presented vouchers for approval. Without objection, Commissioners approved vouchers as presented.

  6. On-Going Business:
  1. Playground Renovation/Grand Opening - Director Kerr advised the grand opening is scheduled for 3:30 on Monday, March 21st.

  2. Fair Maintenance Agreement - Commissioner Hahn briefed the Commission regarding a conversation with Brad Fincher, advising Mr. Fincher that in the event actual costs exceed the current $3,200 or if there is a significant increase in costs, submit the bills and the Commission will consider the matter. Commissioner Hahn advised Mr. Fincher the Commission supports efforts to raise funds for the floor renovation.

  3. Mullis Center Report - Commissioner Hahn briefed the Commissioners regarding Mr. Galt's interest in providing recreation facilities at the Senior Center. Commissioner Hahn spoke with Wendy Stephens who was not familiar with Mr. Galt's proposal. Commissioner Hahn advised that Mr. Galt, Ms. Stephens and the Senior Center Board need to further define their intent for the project.

  4. Egg Lake Dock Repairs - Director Kerr reported she spoke with Paul Ahart noting the dock is still away slipping from the road. Mr. Ahart has volunteered to assist and has some ideas for the repairs. Ms. Kerr advised that Public Works has been consulted noting the work necessary does not fall within the road right-of-way boundary. Island Rec has no money budgeted for repairs. Ms. Kerr noted the Lions Club participated in the project in the past and may participate in the repairs. Commissioner Ricks volunteered to work with Mr. Ahart on developing a plan for the repair of the dock.

  5. Recreation Specialist Position - Director Kerr reported two interviews were held earlier in the week, references are being checked and second interviews may be held. Director Kerr briefed the Commission on the projected summer programs.

  1. New Business:
  1. Resolution No. 05-1 re: Establishing custodians of the petty cash account. Commissioner Ricks moved for the approval of Res. No. 05-1 as presented. Commissioner Hahn second. Motion carried unanimously.

  2. Trails Committee Organization Proposal - Director Kerr advised the Trails Committee would like to come under the umbrella of County Parks but still receive funding from Island Rec. Commissioners concurred to invite the Trails Committee to annually enter into an inter-local agreement for specific project funds. Commissioner Hahn agreed to draft a letter to the Trails Committee supporting their participation with County Parks and Island Rec's future funding intentions.

  3. Active.com - Director Kerr advised the Commission that this on-line service is accepting registrations for the triathlon and will be accepting registrations for the 8.8 K Run.

  4. Children's Festival - Ms. Kerr stated the festival is slated for May 7th . A volunteer committee is working hard on the event. Ms. Kerr reminded the Commission they have historically been in charge of parking. Commissioners agreed to work out a shift schedule for parking.

  5. Resolution No. 05-2 re: Amending the 2005 budget. Director Kerr briefed the Commission regarding the proposed amendment 1) the revised beginning cash balance and 2) revised property tax receipts 3) appropriating $45,647 to the Operating Reserve, $7,800 to the Vehicle Reserve and deleting the $7,800 in unappropriated funds. Commissioner Hahn moved for the approval of the Resolution No. 05-2 as presented. Commissioner Cumming second. Motion carried unanimously.

  6. Year to Date Financial Report - Director Kerr presented the year to date financial status for the month ending February, 2005.

  7. State Audit - Director Kerr briefed the Commission on the status and recommendations of the State audit. An exit interview will be scheduled, with no more than two Commissioners invited to attend. The final report will be sent to each Commissioner.

  8. Camp Eagle Rock Pay Scale - Director Kerr advised the Commission of her intent to increase the hourly rate for returning Camp Eagle Rock staff members. A budget amendment is not necessary at this time, however Commission concurrence is requested. No objection.
  1. Commission Discussion Items: Commissioner Hahn spoke regarding recent grading at the Lafarge site and the status of the reclamation and code enforcement.

  2. Adjournment - Without objection, Commissioner Ricks adjourned the meeting at 6:43 pm.

Submitted by: Patricia Curtiss Administrative Assistant