Island Rec
San Juan Island Park & Recreation District
Minutes of the Board of Commissioners' Meeting
February 19, 2004
Commissioner Denice Brown called the meeting to order at 5:00 pm on Thursday, February 19, 2004 in the Island Rec Office. Commissioner Brown, Crist, Marriner, and Hahn present. Commissioner Cumming absent. Staff present, Director Kerr and Admin. Assistant Curtiss.
1. Approval of the minutes of the previous meetings. Commissioner Crist moved for the approval of the minutes as presented with a correction to item #3, to read, "Rotary Club report". Commissioner Hahn second. Motion carried unanimously.
2. Introduction of visitors/public comment on non-agenda items. None.
3. Correspondence: None.
4. Payroll and Vouchers: Without objection, Commissioners approved vouchers and payroll as presented.
5. Public Hearing re: 2004 Budget Amendments. Commission Chair Brown opened the Public Hearing at 5:07 PM. No public testimony was offered. Commission Chair Brown closed the Public Hearing at 5:07 PM.
6. Committee Reports:
a. Lafarge property acquisition: Director Kerr advised the Commission that Lou Haff has been notified that Island Rec has no interest in a boundary line modification. Doug Higgenson has been asked to notify Island Rec when the blue building will be moved to allow inspection of the site. Island Rec has been asked for input regarding replacement of a berm at the site. Ms. Kerr will inspect the area and determine if input from Island Rec is needed at this time.
7. On-Going Business:
a. Family Park Playground Replacement Plan - Commissioner Brown advised the funding request for the project is complete and ready for submittal to the Confidence Foundation.
b. Fair Building Use - Director Kerr advised that the Fair Board will be discussing the use of the Fair Building by Island Rec programs at their next meeting. Ms. Kerr copied the Commission with a letter to Fair Coordinator, Christine Miller, requesting a committee be formed to identify and hopefully resolve issues relating to use of the facility.
8. New Business:
a. End of Year Report - Director Kerr presented the report for 2003. Ms. Kerr advised the report was copied to the Board of County Commissioners, the Town of Friday Harbor, and the local press. Commissioners reviewed the statistics, specifically the scholarships offered to local islanders and the increased number of participants and program hours from prior years.
b. Status change of Administrative Assistant position - Director Kerr presented a policy change, which will provide benefits only to those regular employees working more than thirty hours in a work week for at least six consecutive months. Commissioner Marriner moved to approve the policy as presented. Commissioner Hahn second. Motion carried unanimously.
c. Budget Amendment - Director Kerr presented amendments to the 2004 budget, revising both revenues and expenditures. Commissioner Marriner moved for approval of the amendments as presented. Commissioner Crist second. Motion carried unanimously.
d. Public Relations - Director Kerr presented a report to the Commission outlining the status of current public relations efforts, identifying specific needs, and making recommendations for the remainder of 2004.
e. Summer Programs -
(1) Basketball prizes - Director Kerr advised the Kiwanis has budgeted $300 for prizes for the Basketball Tournament. Mr. John Hart has indicated his desire to give cash prizes. Ms. Kerr is not in favor of cash prizes and requested the Commission's support to suggest gift certificates as a more appropriate prize. The Commission agreed.
(2) Middle School Programs - Director Kerr advised the Commission that efforts are being made to re-instate some of the summer programs that were previously eliminated due to budget cuts. Mr. John Pachuta may return to administer some of the programs.
9. Adjournment: Without objection, Commission Brown adjourned the meeting at 6:47 PM.
Submitted by: Patricia Curtiss
Administrative Assistant
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