Island Rec
San Juan Island Park & Recreation District
Minutes of the Board of Commissioners' Meeting
February 17, 2005
Commissioner Dernham called the meeting to order at 5:10 pm on Thursday, February17, 2005 in the Island Rec Office. Commissioners Dernham, Brown and Hahn present. Commissioner Cumming arrived at 5:13 PM. Commissioner Ricks absent. Staff present, Director Kerr and Admin. Assistant Curtiss.
1. Approval of the minutes of the previous meeting. Without objection the minutes of the previous meeting were approved as presented.
2. Introduction of Visitor's/Public Comment on Non-Agenda Items: None.
3. Correspondence: Director Kerr presented a letter from the Trails Committee to be considered at the next regular meeting.
4. Payroll and Vouchers: Without objection, Commissioners approved vouchers as presented.
5. On-Going Business:
a. Playground - Commissioner Brown briefed the Commission on the status of placing the Camp Eagle Rock mural at the Fairgrounds Family Park. Commissioners discussed the best site for the mural and concluded that placing the mural on the fence surrounding the park may not be the best option. Commissioners agreed Ms. Brown should meet with Fairgrounds representatives to discuss what other sites may be appropriate. Director Kerr will request the Sheriff's work crew make necessary repairs to the swings at the park as Commissioner Brown noted three swings need height adjustment. Director Kerr announced the Kiwanis will provide cake and juice for the grand opening scheduled for 3 pm on Monday, March 21st.
b. Fair Maintenance Agreement - Commissioner Hahn presented a proposal from Fair Board Member Brad Fincher, regarding re-negotiation of the existing partnership agreement for the Fairgrounds Family Park and the Skate Park. Commissioners discussed the proposal at length and concurred to advise Mr. Fincher that Island Rec is willing to consider actual costs above the $3,200 already paid to the Fair for maintenance items, but otherwise not prepared to re-open the current agreement. Regarding the Fair Board's interest in a partnership to raise funds for floor repair, the Commission expressed a willingness to participate depending on the terms of the partnership and a commitment for continued use of the building for Island Rec programs. Commissioner Hahn will convey the Commission's positions to Mr. Fincher.
c. Draft Letter to School District re: Carter Street Field Development. Postponed to the next regular meeting.
6. New Business:
a. Fee Policy - Director Kerr presented a Fees and Charges Policy which provides for programs to be classified into categories for the purpose of determining fees. Commissioner Hahn moved for the approval of the policy as presented. Commissioner Dernham second. Discussion. Motion carried 4-0. Commissioners discussed the intent of the policy and the resulting practical application. Commissioners discussed at length the reasonable implementation of a resident and non-resident fee structure.
b. Mission Statement - Commissioner Hahn moved to amend the Mission Statement as presented. Commissioner Dernham second. Discussion. Motion carried 4-0. .
c. Year End Report - Director Kerr presented the Year End Report showing participation in Island Rec programs for 2004.
7. Commission Discussion Items:
a. Commissioner Hahn briefed the Board regarding Don Galt's interest in developing property around the Mullis Center for senior activities and possible coordination with Island Rec on the project. Commission members discussed the potential of the proposal and asked Commissioner Hahn to further explore the project.
b. Commissioners Dernham and Ricks will be absent from the March 3rd regular meeting. Director Kerr advised she will return March 2nd. Commissioners concurred to cancel the regular meeting scheduled for March 3rd due to vacation schedules. The next regular meeting to be held March 17th.
9. Adjournment: Without objection, Commissioner Dernham adjourned the meeting at 6:35 PM.
Submitted by:
Patricia Curtiss
Administrative Assistant
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