Island Rec
San Juan Island Park & Recreation District
Minutes of the Board of Commissioners' Meeting
February 5, 2004
Commissioner Denice Brown called the meeting to order at 5:00 pm on Thursday, February 5, 2004 in the Island Rec Office. Commissioner Brown, Crist and Marriner, Hahn and Cumming present. Staff present, Director Kerr and Admin. Assistant Curtiss.
1. Approval of the minutes of the previous meetings. Commissioner Brown recommended approval the minutes of January 15, 2004 as presented. No objection.
2. Introduction of visitors/public comment on non-agenda items. None.
3. Public comment on agenda items: Director Kerr recommending postponing discussing of agenda item #7(a) Status Change of Administration Assistant Position. Commissioner Hahn requested adding a Rotary Club report as item #7(b). No objection.
4. Correspondence: Director Kerr presented thank you letters to retreat facilitator Colleen Clancy and retreat hosts Amy and Cole Hall, for the Commission's signature.
5. Payroll and Vouchers: Without objection, Commissioners approved payroll and vouchers as presented.
6. Committee Reports:
a. Lafarge property acquisition: Commissioner Marriner reported he and Director Kerr attended the Partnership meeting at which the survey and boundary line adjustment were discussed, and again advised that Island Rec was not interested in a boundary line adjustment at this time. Commissioner Marriner also reported that a letter from the County has been sent to the Dept. of Ecology which may positively affect the future use of the existing well.
b. Commission Brown announced the Commission will recess into executive session for five minutes to consider the acquisition of real estate, the public knowledge regarding such consideration would cause a likelihood of increased price. Recessed into executive session at 5:20PM. Reconvened into regular session at 5:30 PM. No action was taken.
7. On-Going Business:
a. Policy for Approving the Minutes of the Previous Meeting. Commissioner Hahn moved to adopt a policy whereby a simple quorum is sufficient for the approval of the minutes of a previous meeting. Commissioner Crist second. Motion carried unanimously.
b. Family Park Playground Replacement Plan - Commissioner Brown reported the manufacturer is sending cost estimates for selected pieces of equipment and preparations are underway to solicit grant funds for the project. Commissioner Hahn advised he is working with the County for the necessary permits. Director Kerr requested Commissioner Hahn work with the County Public Works Dept. regarding the removal, recycling and disposal of the existing play equipment.
8. New Business:
a. Athletic Field Development/School District Property - Commissioners discussed the role Island Rec should take regarding the future development of fields at the school-owned Carter Street site. Commissioners agreed to continue discussions with the School District at this time.
b. Rotary Club - Commissioner Hahn spoke regarding Chris Clark's presentation to the Rotary Club and his viewpoint regarding the Lafarge project.
9. Director's Report -
a. Director Kerr reported the cash balance for 2003 to the Board and advised a budget amendment will be prepared for their review.
b. The Summer Program Guide deadline is March 1 and will include a special page highlighting the 20th anniversary.
c. Program Report: Girls Basketball is finishing up. A Children's Festival committee has been formed. Soroptimist's have joined as co-sponsors of the Triathlon. Commissioner Crist has volunteered to coordinate volunteers for the Wenatchee Youth Circus. John Hart is suggesting cash prizes for Island Shoot Out for this coming summer.
10. Adjournment: Without objection, Commission Brown adjourned the meeting at 6:30 PM.
Submitted by: Patricia Curtiss
Administrative Assistant
MINUTES OF PREVIOUS MEETING
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