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Island Rec
San Juan Island Park & Recreation District
Minutes of the Board of Commissioners' Meeting
January 20, 2005
Commissioner Jim Ricks called the meeting to order at 5:12 pm on Thursday, January 20, 2005 in the Island Rec Office. Commissioners Ricks, Hahn and Brown present. Commissioners Cumming and Dernham absent. Staff present, Director Kerr and Admin. Assistant Curtiss.
1. Approval of the minutes of the previous meetings. Without objection, the minutes were approved as presented.
2. Approval of the Agenda as presented: Commissioner Hahn recommended adding discussion related to a meeting with the Fair Board as item # 7(a).
3. Introduction of Visitor's/Public Comment on Non-Agenda Items: None.
4. Correspondence: None.
5. Payroll and Vouchers: Without objection, Commissioners approved vouchers as presented.
6. On-Going Business:
- Retreat - Director Kerr advised the Commission that Gretchen Krampf has agreed to facilitate the retreat at no cost. Director Kerr briefed the Commission regarding the topics to be discussed which include development of a 501(c)(3) organization, Carter Street field development and the Lafarge property.
- Playground - Commissioner Brown and Director Kerr continue to seek a volunteer to organize the grand opening of the Fairgrounds Family Park. Commissioners and Ms. Kerr discussed the signage for the park and efforts to install the Camp Eagle Rock mural at the site. Commissioner Brown will attend the next Fair Board meeting to make a presentation regarding placement of the mural at the site.
- Trails Committee - Director Kerr advised the Commission the Trails Committee is reconsidering their previously stated position which was to re-establish themselves as an appointed committee of Island Rec.
- Recreation Specialist Position - Director Kerr advised the Commission that five candidates were interviewed for the position. One candidate has declined the position. References are being contacted for another candidate.
7. New Business:
- Financial Report - Director Kerr gave a financial report noting current tax revenues and liabilities not covered by programs fees, donations or sponsorships. Ms. Kerr noted the amount allocated to scholarships in 2004. Ms. Kerr explained the need to develop alternative revenue sources. Director Kerr told the Commission she would like to establish a program fee model for revenue development. Commissioner Hahn agreed to work with Ms. Kerr in the development of the model for the board's future consideration. Director Kerr advised the Board of the importance of the County's $17,900 contribution to Camp Eagle Rock, noting that registrations cover only 50% of the actual cost of the program. Ms. Kerr and Commissioners agreed to brief the County Commissioners of the importance of the County's contribution to the program.
- Fee Structure - Director Kerr proposed the Commission consider the establishment of a resident and non-resident fee schedule. Ms. Kerr suggested the policy be administered the same as the scholarship program, on the basis of honesty, that the participant self-determines if they are a resident or not. Commissioners agreed to consider the proposal as part of the fee model to be considered at a future date.
- CER Staffing - Postponed to the next regular meeting.
8. Commission Discussion Items:
- Commissioner Hahn briefed the Commission on a recent meeting with Brad Fincher, Chairman of the Fair Board, Shel Bledsoe, Fair Maintenance, Christine Miller, Fair Coordinator and Dave Zeretzke, Director of Administrative Services for the County, regarding the Fair Board's request to re-open the Interlocal Agreement between the Fair and Island Rec, an agreement entered into in 2001 and due to expire in 2011. It was agreed the issue will be placed on the Island Rec agenda for the February 3rd meeting.
- Commissioner Ricks advised he will be unable to attend the February 17th and March 3rd meetings.
- Director Kerr advised the Commission she will be on vacation from February 21st to March 1st.
9. Adjournment: Without objection, Commissioner Ricks adjourned the meeting at 6:15 PM. Submitted by:
Patricia Curtiss
Administrative Assistant
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