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Island Rec - San Juan Island Park & Recreation District
Minutes of the Board of Commissioners' Meeting
January 18, 2007
Commissioner Zehner called the meeting to order at 5:31 pm on Thursday, January 18, 2007 in the Island Rec Office. Commissioner Zehner, Cumming, Ricks, Hahn and Kulseth present. Staff present, Director Kerr and Admin. Assistant Curtiss.
1. Introduction of Visitors/Public Comment on Non-Agenda Items: Mike Maclellan introduced himself as a Disc Golf enthusiast. Mr. Maclellan said he had looked at the Carter Street development and the Lafarge property for possible future sites for a course. He explained the game and the cost of equipment and site requirements. The Commission expressed enthusiasm for the sport and agreed to consider it when the Lafarge property begins to develop.
2. Approval of the minutes of the previous meetings. Commissioner Hahn moved for the approval of the minutes with a recommendation to add Director Kerr’s name as the appointed agent under item #7(b). Commissioner Ricks concurred and seconded the motion. Motion carried unanimously.
3. Correspondence:
- WGEP Annual Report – The Commissioners acknowledged receipt of the report.
- WGEP News Splash - The Commissioners acknowledged receipt of the report.
4. Approval of Payroll/Vouchers: Director Kerr presented vouchers for approval. Without objection, Commissioners approved the vouchers as presented.
5. On-Going Business:
- Carter Street Fields Update – Commissioner Cumming reported he and Director Kerr met with School Superintendent Soltman as directed by the Commission. Commissioner Cumming stated he and Ms. Kerr reiterated Island Rec’s position that all communication regarding the project will be through the School District. The Commission discussed the maintenance plan, which is required by the Town for the issuance of a permit, noting it will be imperative for Island Rec to agree with the plan. The Commissioners agreed to begin planning for the playground incrementally and watch the progress of the entire Carter Street project to recognize the appropriate time to request preliminary cutting and grading of the playground site.
- Skate Park Repair – Director Kerr announced the work crew would probably be able to repair the damaged fencing or replace as needed. The original damage can be an allowable claim with Island Rec’s insurance carrier. Ms. Kerr advised the fair grounds have experienced a significant amount of vandalism and the Fair Board may close the property to vehicles when there is no event. Access to the playground and the skate park will be pedestrian only when the gate is closed.
- Egg Lake Dock Repair – Commissioner Ricks reported the recent storms have destroyed the outer dock. The remaining dock will not support the ramp expected from the Port. A surplus dock from the Port will not be available for another year. Commissioner Ricks agreed to remove the existing ramp and schedule a meeting with the Lion’s Club to request funding for construction of a floating dock to support the ramp.
6. New Business:
- December Financial Report: Director Kerr presented the financial report through December 31, 2006.
- Budget Discussion – Director Kerr explained an error in the preparation of the 2007 budget. Ms. Kerr recommended using the Ending Cash Balance from 2006, Grant proceeds, and a transfer from the Reserve to the Operating Fund to rectify the error. The Commission agreed. A resolution amending the budget to correct the error and acknowledge the fund balance will be presented at a late date.
- Program Guide for Winter/Spring, 2007. Director Kerr noted the highlights of the new quarter including the Father-Daughter Dance and the K-9 Karnival. Ms. Kerr also brought the sponsorship page to the Commission’s attention.
- Little League Request – Director Kerr advised the Commission of Little League’s request for $5,000 for field improvements, noting $1,000 is budgeted for 2007. Commissioners discussed the request and agreed to consider an additional appropriation upon learning of the condition of the fields and the level of participation by other users and the School District.
7. Commissioner Discussion Items. None.
8. Adjournment – Without objection, Commissioner Zehner adjourned the meeting at 6:43 pm.
Submitted by:
Patricia Curtiss
Administrative Assistant
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