Island Rec
San Juan Island Park & Recreation District
Minutes of the Board of Commissioners' Meeting
September 1, 2005
Commissioner Ricks called the meeting to order at 5:37 pm on Thursday, September 1, 2005 in the Island Rec Office. Commissioner Ricks, Hahn, Brown and Zehner present. Commissioner Cumming absent. Staff present, Director Kerr and Admin.Assistant Curtiss.
1. Approval of the minutes of the previous meeting. Commissioner Zehner moved for the approval of the minutes as presented. Commissioner Hahn second. Motion carried unanimously.
2. Introduction of Visitors/Public Comment on Non-Agenda Items: None.
3. Correspondence: None.
4. Approval of Payroll/Vouchers: Director Kerr presented payroll and vouchers for approval. Without objection, Commissioners approved payroll and vouchers as presented.
5. On-Going Business:/p>
a. Summer Programs - Director Kerr gave a brief wrap up of summer programs, stating it was a good summer, noting some programs had increased enrollment and some a little less. Programs went very smoothly with a good staff and volunteers.
b. Skatepark - concrete sealer. Director Kerr described the process for sealing the concrete at the skatepark, estimating the cost at approximately $1,300. Commissioners discussed the project and concurred to budget for the project in 2006, anticipating completing the work in the spring of 2006.
c. Mariners expense/income - Director Kerr advised the Commission of a net profit of $67.53 on the program.
d. Clerical correction of Resolution No. 05-4 Commissioners initialed a correction of transposed numbers.
e. Kids Club update - Director Kerr briefed the Commission on the status of the proposed program utilizing the Kid's Club for Island Rec programs on Wednesday and Thursday afternoons. Commissioner Ricks offered to meet with Bill Neidringhaus to develop a letter of agreement for the facility and program.
6. New Business:
a. July Financial Report - Director Kerr presented the financial report for the month ending July, 2005.
b. Autumn Program Guide - Director Kerr presented the new guide for the fall which includes new programs led by Recreational Specialist Corelia Peacock.
c. Inter-local Agreement with School District - Director Kerr presented the Inter-local Agreement with the School District for use of school facilities. Ms. Kerr noted this was the third year of the agreement and no changes have been made to the agreement. Commissioner Hahn moved to approve as presented. Commissioner Zehner second. Motion carried unanimously.
d. Six Year Plan/Strategic Planning Process - Director Kerr advised the Commission of the expiration of the current six year plan. Commissioners discussed whether a plan is needed and a plan development process. Commissioners Ricks, Brown and Director Kerr agreed to meet, discuss the process and return to the Commission with a recommendation. Director Kerr suggested conducting the Board retreat in September of each year, starting in 2006, to incorporate the budget process and discussions of the Six Year Plan.
e. Budget Planning Process - Director Kerr advised the Commission the 2006 budget is due to the County by November 15th. The budget process will begin in October, anticipating consideration of the proposed budget on October 20th and November 3rd. Director Kerr requested Commissioners submit items of special interest or projects which they would like to be considered in the budget process by the October 6th meeting.
f. Sally's Holiday - Ms. Kerr advised the Commission she will be on vacation from September 2nd to September 26th.
g. Next Board Meeting - Commissioners agreed to cancel the September 15th meeting.
7. Commissioner Discussion Items.
a. Commissioner Hahn spoke regarding the development of the Carter Street fields, noting the Friday Harbor Athletic Association is apparently assuming full responsibility for the Carter Street Fields, up to and including scheduling and maintenance. Commissioners discussed the future of the fields and Island Rec's participation. Commissioners concurred not to approach the FHAA at this time.
8. Adjournment - Without objection, Commissioner Ricks adjourned the meeting at 6:55 pm.
Submitted by:
Patricia Curtiss
Administrative Assistant
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